Recruitment 101: How to Leave Powerful Messages so Recruiters Call You Back

May 12, 2021 0 Comments

Don’t let your legal or healthcare job search get derailed – read more about our “Recruitment 101” life hacks on how not to get recruitment ghosted after the initial point of contact. 

In our recent blog post Recruitment 101: Why the Candidate Comes First, we outlined how Gorilla Jobs is your champion in the recruitment process.

And yet small things can impact us helping you in your search for your next dream legal or healthcare job. A simple phone call or the voicemail message you leave to follow up is sometimes where this happens.

Leaving Powerful Messages so Recruiters Call You Back

The initial conversation

Like some of the best recruitment agencies, Gorilla Jobs puts time and energy into building relationships with both the organisations we recruit for and candidates searching for roles. And nearly every one of those relationships begins with a phone conversation. 

Sure, we scan your CV first to get an overview of who you are, but it’s the more personal phone conversation that allows us to do a deeper dive into building a profile outlining who you are, which allows us to match you to the most suitable roles. This means that the first phone call and conversation are critical in the recruitment process. While it might feel like an interview, and you should treat it with the same professionalism you would if it was, it goes beyond this. 

It’s also a great chance for you to interview us. By this, we mean you should ask what it was about your CV or Linked In profile that made us interested in you, especially if the conversation is about a specific role. It’s also OK to ask more about the role, what the organisation is looking for in candidates and even ask for a few tips on what you can do to make yourself a more attractive candidate. 

Remember, we want to get you into a job!

The follow-up call

So, you made it through the initial conversation and it went well. What’s next?

Maybe the call was about a specific role the recruiter is putting you forward for. Or it could have been more of a general conversation to work out the kind of roles you would be a good fit for. Either way, at some point there will be a follow-up phone call.

But what if there’s not? What if you wait for a follow-up call and it doesn’t come? What does it mean and what should you do? Or,  what if the recruiter calls you back but you’re unavailable and need to return the call?

In the first situation, most of all, don’t stress! It could be the recruiter was able to assess in the initial discussion that you didn’t fit the specific role or, if it was a more general chat, that they don’t have any roles to put you forward for at present.

If you missed a call from a recruiter, it could be them needing more information or wanting to set you up for an interview for a role. Whichever position you find yourself in, you are going to need to call them back.

Gorilla Jobs Blog How to leave powerful messages so recruiters call you back smartphone call button icon

Photo by Alexander Shatov on Unsplash

First up, it’s good to keep in mind that recruiters juggle a portfolio of clients and candidates. This means that when you make the follow up call, you may get voicemail. Because it can be a little nerve-wracking following up on a call, being prepared for leaving a message can help you feel more confident about it. 

By this, we don’t mean literally writing a script of what to say, but it does pay to think a little in advance about the call and message you might need to leave.

The basics are obvious – speak clearly, don’t rush but also don’t leave a message that’s longer than about 20-30 seconds and always stay professional even if you’ve already established a good rapport with the recruiter.

Introduce yourself so they know who is calling and then let them know why you are calling. If it’s for a specific role, name the role (and the organisation, if you know it) and drop in the date or a rough estimate of when you last spoke. 

Then, just ask the simple question you want an answer to, such as, “Have decided if you are putting me forward for the role?” or, if you’ve had an interview, ‘I’m calling to find out if you’ve heard back about the role yet”. This helps recruiters quickly understand what action they need to take when following up the call.

If the call is about a specific role, and especially if something has changed about your situation, this is the moment to let recruiters know. But don’t go into too much detail. We’d rather talk to you about this when we call back. Again, keep it short and simple.

Finish up by leaving your number, even if we have it, and let us know a good time to call you back.

Some final advice: Try to be patient!

You may not get a callback immediately, so try to be patient while you’re waiting for one. If you’ve followed the simple steps above, chances are you will hear back from us as soon as we are free.

Gorilla Jobs Can Help You

We love what we do at Gorilla Jobs, and while there are challenges, we are always ready to help you as a candidate or recruiting organisation to ensure the best talent ends up in the best jobs. Reach out to us today if you have any questions!